Meeting Minutes: December 18, 2014

Present

  • Stephen Blosser, Chair
  • Graham Pierce, Vice Chair; Webmaster
  • Al Puzzuoli, Digital Communications Coordinator
  • Rebecca Blundell
  • Nicole Edge
  • Nate Evans
  • Michael Ezzo
  • Paul Heberlein
  • Michael Hudson
  • Deborah Margolis
  • Adi Mathew
  • Tyler Smeltekop
  • Vi'Nessa Webster
  • James White

Minutes

  1. Blosser called meeting to order at 3:00 PM
  2. Review of draft letter to VP/CIO Joanna Young
    • Recommendation 3 approved by majority vote with the following changes
      • Under Intermediate Future additions slated for FY 2015-2016, add bullet point: Digital sites will alert people to their presence and digital signs would become more accessible
      • Add timeline for project, app, and usage (e.g., when app will be in stores, when app will be ready for use)
    • Recommendation 1 approved by majority vote with the following changes
      • Re-add missing paragraphs
      • Have the exception written in, and specifically identify the Office for Inclusion and Intercultural Initiatives as responsible for granting any exceptions.
      • Detail complaint process
      • Add in a drafter's note that this is a starting limit. If it is not feasible then go through the Office for Inclusion to become compliant.
    • Recommendation 2 approved by majority vote with the following changes
      • Edit the requesting unit to only include IT Services Teaching and Learning - need to make sure that all parties are actually supporting this and including everything in personal budgets
      • Under training: Need to break out what the $20,000 includes (not clear if it is includes consulting costs)
      • Remove the other section - captioning needs to be re-written, and moved to a different section. It needs to be justified, more detailed, and reworked.
    • Recommendation 4 approved by majority vote with the following changes
      • Need to request funds. Include $5,000 for piloting. Need to have a request with specifics. This section still needs work because permission needs to be obtained from publishers, and the database needs to be separate from books.rcpd.msu.edu and RCPD data.
    • Recommendation 5 approved by majority vote with no changes
    • Recommendation 6 approved by majority vote with the following changes
      • Move to the end of the document, since no funds are requested
    • Recommendation 7 approved by majority vote with the following changes
      • Needs to state that it is not a TLE request, since no TLE funds are needed or will be used. Keep second to last in the recommendation list.
    • Recommendation 8 approved by majority vote with the following changes
      • Needs more description - Purchasing 25 items, need to identify what they are and what they will be used for, etc.
    • Discussion of general document and submission
      • Need to look up the deadline for requests
      • Need to consider adding in the cost for software for next year
      • Need to fix formatting issues
      • Suggestion to add a table after each recommendation clearly stating the requested funds, what for, etc. - make everything appear uniform and easy to read.
    • Blosser will send out final draft with these additions for final review
  3. The meeting was adjourned (Pierce) at 4:30 PM

Respectfully submitted,
Rebecca Blundell