Meeting Minutes: February 19, 2015

Present

  • Stephen Blosser, Chair
  • Graham Pierce, Vice Chair; Webmaster
  • Al Puzzuoli, Digital Communications Coordinator
  • Jason Brown
  • Jiatyan Chen
  • Nate Evans
  • Michael Ezzo
  • Shawn Fulton
  • Paul Heberlein
  • Steve Jowett
  • Ranti Junus
  • Dan Klann
  • Rachel Kramer
  • Emilia Marczyk
  • Dianne Mills
  • Todd Ring
  • Nick Rowe
  • Sai Sivasubramaniam
  • ViNessa Webster
  • James White

Minutes

  1. Blosser called meeting to order at 3:00 PM
  2. Presentation of Two-Factor Authentication by Fulton and Sivasubramaniam
    • Goals:
      • Safe-guard MSU employee data
      • Safe-guard MSU HR/Payroll and Finance data
      • Provide additional security on EBS applications to prevent susceptibility to phishing attacks
    • Two-factor requires the use of two of three authentication factors: something only the user knows (password, PIN), has (debit card, cell phone), or is (fingerprints, biometrics)
    • Minimizes the chances of others getting access to our systems/data
    • Strategy at MSU
      • "Soft" token (key fob)
      • Identify an industry leader for the two-factor components
      • Enhance MSU's single sign-on solution to integrate with industry leader's solution to provide two-factor
      • Enable two-factor for EBS applications (portal, HR, payroll, finance, BI) for all current employees
    • Deployment options available for MSU users
      • Mobile applications - can download an app (Symantec VIP)
        • Tied to IP address
        • Can get a temporary code if you forgot phone - it is a one-time, one-use code, only if you call the service desk
      • SMS text message
      • Voice call made to desk, mobile, or home phone
    • Symantec accessibility
      • Mobile app - Number is displayed for 30 seconds on your phone, code lasts for five minutes
      • Text & voice call - lasts ten minutes
      • Two factor can be turned off for an individual user if someone cannot use it, however this is a last resort
    • Time frame
      • Phased in over six weeks starting mid-March
        • Rollout based on existing, established roles and groups
        • Pre-registration prior to staged implementation
      • Wave 1 - Central Office and Supporting Roles
      • Wave 2 - High Activity Unit Roles
      • Wave 3 - Mid-Range Activity Roles
      • Wave 4 - Employee Self Service
  3. Presentation of new classroom tech carts by Brown, Klann, and Rowe (prototype in room)
    • Trying to make it as friendly as possible
    • Touch panel attached to cart, but can still use laptop
      • Can change the angle of the touch panel
      • Can rotate and turn to face user
    • Monitor arm bends and spins
    • Trying to make it accessible to the masses and incorporate it for as many people as possible
    • Laptop connections on the top of the cart to avoid cord tangles on the side of the cart
    • Edges of the cart are stronger
    • Surface extends out on the side for more desk space
  4. Discussion of James White's email by Pierce
  5. Blosser mentions that Joanna Young may be in attendance at next meeting, which will be held March 12 (rather than March 5)
  6. The meeting was adjourned (Pierce) at 4:20 PM

Respectfully submitted,
Rachel Kramer